With fourteen years of combined experience, we will ensure that your event has everything you need and stays on schedule.

So relax and enjoy each moment of your big day.

Leave the rest to us.

Your Event Specialists:

One of the greatest challenges to planning your event - whether it be a corporate party or a wedding - is bringing together all of the necessary components needed to align your vision with reality.

 

That's where we come in.

 

​Having developed a diverse repertoire from separate event planning backgrounds over the past decade, we have an expansive network of skills, partners, and solutions to make your dream event come true.

 

​With a deep-rooted understanding that each event is fundamentally unique, we are determined to work with you from the planning stages all the way to coordination on the day-of to ensure all your expectations are met. ​

The Myth:

Event planners are overpriced and not worth it.

The Truth:

Experienced event planners have a wide variety of contacts that will not only match your vision better, but can also cost much less than what you would have otherwise paid.

Total

Transportation

& Labor

Projectors

Microphones

Bass Bins

Powered Speakers

 

$955

130

600

115

Not provided

100

 

$740

100

470

50

70

50

AV Items

Original Vendor

Our Vendor

01 . Day-Of Coordination

  • Two in-person meetings prior to day of event

  • Complete master schedule for all vendors and desired groups (ie. wedding party, family, etc.)

  • Management plus coordination of vendors and desired groups on the day of event

  • Assistance with aligning details day-of to match vision

02 . Event Planning

  • Full coordination and booking of vendors from our expansive preferred vendor list to meet your budget

  • Scheduled reminders one month and one week before if a decision is required

  • Includes Day-Of Coordination package above

03 . Online Consultation

  • When you want to plan your own event, but just need some advice for a few pieces of the puzzle

  • 1-hour sessions available to ask us any questions regarding the event planning process

  • Ask us about guest lists, budget expectations, vendor suggestions, and more!

Event Packages

That's what life is all about

- Let's have a party.

Let's have it tonight.

-Lilly Pulitzer

Our Event Planning PROCESS

01

iNITIAL Meeting

We want to meet with you and get to know your vision for the event. This includes the number of guests, your budget, and what services you will require. Based on your needs, we will help you find the perfect vendors to choose from for your event.

02

Preparation & Reminders

We will handle the booking process for each vendor choice and send you reminders for follow-up when necessary. This includes scheduling decision events such as cake tastings, as well as deadlines such as what flavor of cake you want to go with.

03

Day-Of Coordination

Just relax and leave the tedious parts to us! We will develop a schedule based on your expectations and be on-site to coordinate with vendors on the day-of to ensure the event stays on time and matches your vision.

Thanks for submitting!

Give us a shout

E-mail: admin@heartbeatsyyc.com

Instagram: @heartbeatsyyc

Facebook: @heartbeatsyyc

Heartbeats | Events & Studio

Currently based in Calgary, AB

E-mail preferred for bookings

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